Staff Job Details

GWW Staff Job Details

See also the Staff Job List (Less detail)
Archery • Armored Combat • Arts & Sciences • Balemaster • Battlemaster • Chatelaine (Newcomers) • Chirurgeon Point • Constable • Equestrian • Exchequer • Facilities • Gate • Gate Book • Headquarters• Heralds • Hounds Coursing • Land Allocation • Media • Merchants • Motorpool • Pre-Registration • Production • Publicity • Rapier • Roads • Royal Liaison • Special Events • Stewards of the War • Thrown Weapons • Transport • Utilities • Volunteers • Webwright • Youth Combat • Youth Point

Archery

  • Attend (or have representative) at GWW planning meetings.
  • Review and modify, if necessary, the facilities request and straw bale needs.
  • In the past this has been, a shade structure, 2 tables, 4 chairs, a water cooler and 10 straw bales.
  • Get volunteer marshals to man the range for all hours scheduled.
  • Get volunteers to run any competitions and teach any classes.
  • Develop a schedule and get it to the webmaster and the gate book people.
  • Make sure to make arrangements for hard targets, target frames, spear targets and other supplies (i.e. handbooks, authorization tests, authorization cards, pens, clipboards, tape, sandpaper, files, etc.)
  • Get volunteers to help set up the range and GET VOLUNTEERS FOR RANGE
  • BREAKDOWN ON SUNDAY AFTERNOON.

Want more info? Want to volunteer to help? Contact the Archery Marshal

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Arts & Sciences

  • Delegate! But know everything that is going on.
  • Represent A&S at all meetings and make sure everything is happening.

Want more info? Want to volunteer to help? Contact the Arts & Sciences Steward

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Battlemaster

  • Plans and schedules battles for all the fighting forms for the war.
  • Creates, revises, and implements scenarios.
  • Coordinates with the deputies for each of the fighting forms and insures that each form has what it needs to function.
  • Coordinates with the Bale Master for the hay bale requirements of each fighting form.

Want more info? Want to volunteer to help? Contact the Battlemaster

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Chirurgeon Point

  • The responsibility of the Great Western War Chirurgeon Point Steward is to coordinate, staff, and run Chirurgeon’s Point during the Event.
  • The steward should attend all GWW meetings as required and respond to any related correspondence.
  • The steward needs to provide publicity for the GWW website and any upcoming articles for the Crown Prints regarding staff recruitment and camping safety. Information needs to be provided regarding local medical facility (Hospital, Urgent Care, Pharmacy, Dentist, and Vet) to be included in the Event Pamphlet.
  • The steward needs to notify the Chirurgeon through the Kingdom Chirurgeon that staffing will be needed for the event and coordinate with individuals to have a minimum of one Chirurgeon at least on radio from the time the event starts until it closes.
  • The steward needs to notify local Emergency Medical Services that the event will be taking place with the anticipation of needing their services and make accommodations for the arrival for EMS services on site during GWW if an incident occurs.
  • The steward needs to coordinate with facilities, utilities and production regarding the following items for Chirurgeon’s Point: Tent, tables (4), chairs (4), cots (4), Power (for Heater, lights, freezer). Chirurgeon’s Point also needs to be stocked with First Aid supplies and Over the Counter medications.

Want more info? Want to volunteer to help? Contact the Chirurgeon Point Steward

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Exchequer

Responsible for all aspects of the GWW Exchequer.
GWW Exchequer duties include but are not limited to:

  • Financial oversight of the War and its assets
  • Ensuring compliance to Financial Policies
  • Reporting compliance for all War aspects
  • Compilation of reports for GWW account
  • Maintaining and updating GWW Financial Policy (in accordance with Society Financial Policy) and GWW Budgets.

Want more info? Want to volunteer to help? Contact the Exchequer

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Headquarters

Headquarters is the official information center of the war site for both Staff and Populace.
Headquarters is also the location for Lost and Found and Ice Sales.
The following are basic job descriptions for HQ Steward and volunteers:

  • People who run or volunteer at HQ need to be friendly, informative and discreet.
  • Responsible for the organization of headquarters.
  • Needs to be onsite before war starts (or arrange for deputy to be)
  • Needs to be on site Monday during tear down (or arrange for deputy to be).
  • Will arrange the headquarters space for use.
  • Including unpacking supplies at the beginning and packing up at the end with an up to date inventory.

Want more info? Want to volunteer to help? Contact the Headquarters Steward

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Hounds Coursing

  • Responsible for planning and overseeing Hound (dog) related activities including coursing.

Want more info? Want to volunteer to help? Contact the Hounds Coursing Marshal

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Merchant

It is the responsibility of the Merchant Steward to work with the stewards and merchants before, during, and after the event.

There is paperwork at all levels:
#1   SCA: Registration and SCA Waivers
#2   State: Seller’s Permits
#3   Kern County: Food Vendor’s Permits

Copies of the Registration Forms for all Merchants will be provided to the Gate Steward and their helpers/employees/family. No one will be allowed on-site without pre-registering for the event.

The Merchant Steward will work on the following projects:

  • Work on the Registration Form and a list for “Frequently Asked Questions.”
  • Contact SCA-appropriate merchants and send out the Registration Forms. Work from last year’s list.
  • Work with the Webwright
    • …on getting information up as early as possible. (We do not wish to have the forms themselves on the website.)
    • …on getting the merchants names up on the website as their forms are received.
    • …be sure to send the list to the Gate Book Editor
  • Work with Maps on the layout of the Merchant Village
  • Work with Land Allocation to set aside sufficient Merchant camping space to the west of the Village
  • Work up a timeline for Registration
    • …need time to process the paperwork
    • …need to assemble a “waiting list” with dropdead times for notification of late space availability
  • Confirm validity of the merchant’s Seller’s Permits
  • Confirm validity of the vFood Vendor’s Permits
  • Work with the War Exchequer. The Merchant Steward can deposit checks and send copies to the Exchequer.
  • Work with Facilities
    • …on location of the Food Court, including arranging for tables & chairs.
    • …on a list of supplies needed, including stakes, tape, trash picker-uppers.
    • …on trash disposal during and after the event, including barrels, bags, & gloves.
  • Work with DWP on power to the Food Court and Food Merchants.
  • Work with Production on signs needed for the Merchant Village.
  • Arrange for physical help for the on-site layout of the merchant booths.
  • Work with the Volunteer Steward
    • …the Merchant Steward needs help with trash removal during the event. (Facilities will provide barrels, bags & gloves)
    • …Volunteer Raffle – does the Volunteer Steward want to collect, or can the Merchant Steward?
  • Work with the Balemaster/Haybales to get 6 to 8 bales put out by the Food Merchants
    • …And picked up at the end of War
  • Arrange for help during Teardown
    • …the Merchants must be packed up and off-site by Noon on Monday
    • …final trash removal at the end of War
    • …hand out bags to merchants
    • …tell them where the dumpsters are

This is a close approximation of the job. There are always things that need to be better defined.

Want more info? Want to volunteer to help? Contact the Merchant Steward

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Production

Duties include, but are not limited to:

  • Unpack the storage container prior to the War and re-pack it at War’s end.
  • Coordinate the distribution and collection of tools and supplies to all other Stewards/departments in order to facilitate a smooth and efficient War set-up and tear down.
  • Create, maintain and distribute all signage for the War.
  • Coordinate assembly of all “pop-up” day shades.
  • Creatively handle emergency situations as they arrive.
  • Various other duties as required; simple construction or assembly, painting, filling pot holes, etc…

For more details contact the Production Steward at (either my personal email or the production@gww email).Want more info? Want to volunteer to help? Contact the Production Steward

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Thrown Weapons

Duties include, but are not limited to:

  • Attend (or have representative) at GWW planning meetings.
  • Review and modify, if necessary, the facilities request and straw bale needs.
  • In the past this has been, a shade structure, 2 tables, 4 chairs, a water cooler and 10 straw bales.
  • Get volunteer marshals to man the range for all hours scheduled.
  • Get volunteers to run any competitions and teach any classes.
  • Develop a schedule and get it to the webmaster and the gate book people.
  • Make sure to make arrangements for hard targets, target frames, spear targets and other supplies (i.e. handbooks, authorization tests,authorization cards, pens, clipboards, tape, sandpaper, files, etc.)
  • Get volunteers to help set up the range and GET VOLUNTEERS FOR RANGE
  • BREAKDOWN ON SUNDAY AFTERNOON.

Want more info? Want to volunteer to help? Contact the Thrown Weapons Marshal

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Webwright

Duties include, but are not limited to:

  • Attend (or have representative) at GWW planning meetings.
  • Work with the event officers and stewards to update and maintain the GWW Website pages.
  • Knowledge of HTML required.
  • Knowledge of PHP, SQL, CCS a plus.
  • Good communication skills required.
  • Editing abilities a plus.

Want more info? Want to volunteer to help? Contact the Webwright

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